MediaLab’s Document Control is a powerful way to manage your organization’s policies, procedures, and documentation. Your hospital will be audit-ready by leveraging a single platform for all documents which can easily be retrieved. Our system eliminates the need to track down signatures, allows fast access for employee document viewing, and reports on your document metadata in seconds during audits.
Power-Up Your Documents
If you’ve been managing a paper-based or SharePoint process and are ready to take your documents to the next level, Document Control provides the convenience, flexibility, and power that you’ve been missing.
Document Control is paperless and cloud-based, 100% secure, and available 24/7/365, with no IT support needed. Upload Word files, PDFs, Excel spreadsheets, PowerPoints, and even videos. Your documentation is stored securely, under your full control, and conveniently available to your employees.
Build procedure manuals by department, process, job description, location, or any other criteria. When a document is revised or replaced, it's updated in all of your virtual manuals. Assign administrative permissions to define which leaders are responsible for periodic reviews, creating new documents to be approved, printing controlled copies and keeping track of which employees have signed off on which policies and procedures. Each department can specify their own roles and workflows to accommodate their current processes. Employees will always see the approved and current versions of policies and procedures. Retired versions are available to supervisors and administrators for historical purposes.
"We have been transitioning from an older system using word documents kept in a secure drive. MediaLab has offered the ability to collaborate on document revisions, securely track document changes, and feel more assured that only the most current version of each document is in use. We can also see at-a-glance what documents exist as approved, in-review or needing update and can see usage reports to know which are most valuable. The system also allows for remote access, which is essential to making it available wherever you are that has internet connectivity."
Zane A., San Francisco General Hospital
Make Compliance Easy
Joint Commission, CMS, FDA, EPA, ISO, 21 CFR Part 11. Document Control helps you meet them all.
Document management for healthcare is subject to Joint Commission, CMS, FDA, EPA, ISO, and 21 CFR Part 11 standards. MediaLab’s Document Control incorporates regulation-driven best practices to keep you compliant and give you more time to focus on patient care. Employees access only the approved and current versions of your policies and procedures, ensuring they can find only the most up-to-date information, quickly and easily.
Role-based administrative rules allow you to control who can add or edit your documents, as well as who’s involved in reviews and approvals. Each department can specify their own roles and workflows to accommodate their current processes. MediaLab automatically sends notification emails and to-do list tasks to administrators and end-users to improve efficiency and ensure document lifecycle tasks are completed, and alerts are sent to management before anything slips out of compliance.
Approval workflows vastly increase efficiency over manual approval processes. Any type of document can be pushed through the appropriate approval route/workflow. Users can define multiple workflows, with serial, parallel, and combination workflow settings available. MediaLab's onscreen status tracking feature allows document administrators to see the status of any document in an approval workflow and which approver is pending in that workflow at any time. When the documents have finished their approval workflow, users with the appropriate rights can view task histories and audit trails to see what occurred during the course of the document routing.
It's taken away a lot of stress related to document management and a lot of manual processes.
Beth Harubin, Tufts Medical Center
Since MediaLab provides an easy-to-use, centralized location for your documentation and management processes, your staff will find the policies and procedures they need in seconds.
Automated reminder emails notify your staff of document sign-offs, approvals, periodic reviews, and other pending tasks. In MediaLab’s integrated platform, your team can move from document management to inspection checklist preparation to competency activities, making us a one-stop solution for all of your quality software needs.
Our personalized to-do lists show exactly which tasks are pending and need their attention, including attestations of understanding (employee sign-offs), document approval requests, upcoming periodic reviews due, downloading backups, reprinting controlled copies, and more.
With clear instructions, a straightforward user interface, powerful search functions, and help when and where you need it, MediaLab's Document Control is easier to use than any other available solution.
"I have used several Document Management systems. This is by far the easiest to use. It meets all our regulatory requirements. The support in both setting up the system and ongoing has been wonderful. We have been so pleased with the Document Management system and are now adding on additional programs, such as Compass and Inspection Proof."
Kris A., St. Mary's Hospital
Safe, Reliable, Secure
Our platforms are cloud-based, eliminating the need for local IT resources, hosting, or server space.
Document Control is available over the Internet to authorized individuals. Users can access Document Control from any workstation, day or night, to view documents or complete signoffs. We automatically back up your files and provide downtime-ready backups.
System security, privacy, and confidentiality are ensured with best-in-the-industry encryption protocols and world-class data centers located throughout the United States. MediaLab has a 99.9% uptime SLA and a 99% client support satisfaction rating. MediaLab can integrate with your organization’s single-sign-on framework and HR system.
MediaLab was founded in 1995 and has been offering online products since 2001. MediaLab currently provides online solutions to over 4,000 organizations.
"MediaLab DC has been GREAT! We went from using an extremely buggy and unreliable SharePoint document control system to one that is seamless to use with excellent tracking capabilities, easy to upload, update and manage documents."
Amer A., UF Health
Enterprise and Integration
Whether you’re a single entity or a multi-site network, we have the right Document Control solution for you. MediaLab makes integration and standardization easy.
Enterprise configurations mean you can standardize your corporate policies and procedures and distribute them to any or all facilities in your network, and all updates sync automatically.
Adding more MediaLab solutions gives you a single, integrated platform to manage competency activities, inspection readiness tasks, training and continuing education, personnel files, non-conforming events, and more. Learn why over 4,000 organizations choose MediaLab as their quality platform.